Assistant Property Manager

  • Renters Hub
  • Portsmouth, VA, USA
  • May 09, 2019
Full time

Job Description

Duties and Responsibility of Property Manager and Assistant Property Manager

  • Perform detailed documentation of the interior and exterior including photos

Offer recommendations on repairs and cosmetic improvements that maximize monthly rent while providing good ROI.

  • Gather data on rental rates in the area and work with owners to determine the optimal rental rate. Rent research will vary, but should include looking at the recently rented Comparables according to size and type.
  • Discuss with owners the pros and cons of different policies such as accepting pets, allowing smoking etc.
  • Install a lock box

•• Market the property for rent

  • Evaluate the property and determine an accurate rental rate
  • Prepare home for rent
  • Clean home and optimize interior appeal

Manicure landscaping to increase curb appeal

Create ads tailored to the property and advertising medium. Some of the mediums commonly used are:

Paid and free rental listing websites

  • Print publications
  • Signs
  • MLS
  • Fliers
  • Work with other realtors and leasing agents to find a tenant
  • Provide a 24-hour hot-line where prospective tenants can listen to detailed information about the property
  • Field calls from prospects for questions and viewings
  • Meet prospective tenants for showings throughout the week and weekend.
  • Provide prospective tenants with rental applications that are legally compliant with fair housing laws

Collection applications with application fee

  • Tenant Screening and Selection

Perform a background check to verify identity, income, credit history, rental history, etc.

Grade tenant according to pre-defined tenant criteria

  • Inform tenants who were turned down

•• Tenant Move In

  • Draw up leasing agreement
  • Confirm move in date with tenant
  • Review lease guidelines with tenant regarding things like rental payment terms and required property maintenance
  • Ensure all agreements have been properly executed
  • Perform detailed move in inspection with tenant and have tenants sign a report verifying the condition of the property prior to move-in.
  • Collect first months rent and security deposit
  • Rent collection
  • Receiving rent
  • Hunting down late payments
  • Sending out pay or quit notices
  • Enforcing late fees
  • Evictions
  • Filing relevant paperwork to initiate and complete an unlawful detainer action
  • Representing owner in court
  • Coordinating with law enforcement to remove tenant and tenants possessions from unit


Advise in the event of a legal dispute or litigation

Refer owner to a qualified attorney when necessary

Understand and abide by the latest local, state and federal legislation that apply to renting and maintaining rental properties.

•• Inspections

  • Perform periodic inspections (Inside and outside) on a predefined schedule looking for repair needs, safety hazards, code violations, lease violations, etc.
  • Send owner periodic reports on the condition of the property
  • Financial
  • Provide accounting property
  • Make payments on behalf of owner after discussing (Mortgage, insurance, HOA dues, etc.)
  • Detailed documentation of expenses via invoices and receipts
  • Maintain all historical records (paid invoices, leases, inspection reports, warranties, etc.)
  • Provide annual reporting, structured for tax purposes as well as required tax documents including a 1099 form
  • Advise owner on relevant tax deductions related to their rental property
  • Provide easy to read monthly cash-flow statements which offer a detailed breakdown of income and itemized expenses
  • Maintenance, Repairs, and Remodeling

Provide and oversee an in-house maintenance crew

  • Establish a preventative maintenance policy to identify and deal with repair needs
  • Provide an network of licensed, bonded and fully insured contractors who have been vetted for good pricing and good work that is up to code.
  • Assign jobs to different parties (in-house or sub out employees, handyman and professional contractors) based on who will do the best job for the best price.
  • Maintain outdoor areas
  • Leaf and snow removal
  • Landscaping
  • Removing trash and debris
  • Maintain and monitor a 24 hour emergency repair hot-line
  • Larger renovation or rehab projects

Provide recommendations on how the project can maximize rental income.

  • Prepare preliminary cost estimates

Get multiple independent bids for the work

Act as general contractor overseeing the work

  • Tenant Move Out

Inspect unit and fill out a report on the property's condition when the client moves out

Provide tenant with a copy as well as estimated damages

  • Clean unit and perform and needed repairs or upgrades
  • Re-key the locks
  • Check all bill pay and Monitor each months bill make sure water bill not night for the properties company pay the bills for

Make sure the water and power and water and gas is immediately disconnected as soon tenant is approved and ready to sign the lease

  • Property Taxes need to be paid on timely manner

Put the property back on the market for rent

This isn't intended to be a comprehensive list of property management services, but it should give you a fair idea of the scope of a property management company's activities