Property Manager

  • Beard Land Improvement Company
  • Turlock, CA, USA
  • Oct 23, 2019
Full time

Job Description

Beard Land Improvement Company, based in Modesto, CA, is seeking a Property Manager. This position will be responsible for the overall operational and financial success of assigned properties.

Property Operations

· Maintain properties in a professional and marketable condition.

· Ensure all onsite operations are in compliance with company policy and governmental agencies through routine site inspections.

· Ensure all vacant space and building common areas meet company standards.

· Evaluate vendors and solicit bids (including proper documentation, obtaining Certificates of Insurance, and monthly billing)

· Manage the relationship with third-party general contractors regarding repairs and tenant improvements.

· Oversee the process and timely completion of tenant improvement projects including close-out, plan review, approvals, and management of associated paperwork (bids, permits, lien waivers, correspondence, budgets, etc.).

· Responsible for annual roof and property inspections to ensure highest quality is maintained consistent with established specifications.

· Monitor vendor and tenant insurance certificates.

· Process vendor invoices according to company policies and procedures.

· Investigate all complaints, disturbances and violations and resolve the issues.

· Be available for after hour emergency calls.

· Building construction experience is a plus.



Tenant Relations & Lease Administration

· Develop and maintain regular and professional interaction with tenants, staff, management, vendors and ownership. Ensure tenant satisfaction.

· Monitor and enforce lease terms of agreements; billings and collections of rent and other charges per lease.

· Maintain current property records in accordance with legal requirements and company policy, including HVAC and fire system inspections.

· Be proactive and responsive to tenant concerns and maintenance requests. Contact vendors and coordinate the completion of work when maintenance requests are received.

· Coordinate tenant move-in / move-out process, including space inspections. Process security deposit refunds or complete any required repairs.

· Prepare lease files and other electronic and hard-copy files.

· Ensure that all administrative reporting, including governmental agency reporting, is completed accurately and timely.

· Negotiate lease rates.

· Meet with prospective tenants and show available properties.

· Organize occasional tenant events


Financial Reporting (in conjunction with Accounting Department)

· Assist in the creation and implementation of individual property and portfolio-wide budget, monitor and explain monthly budget variances. Participate and make recommendations in capital planning for the property(s).

· Prepare lease abstracts for new leases and renewals.

· Establish and administer operating expense estimates, preparing annual CAM reconciliation packages, including invoices and backup to the tenants. Answer tenant questions regarding billings.

· Review and approval of accruals, recurring charges and AP/AR.



Other

  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner.
  • Organize work, set priorities and meet critical time sensitive deadlines.
  • Possess and maintain proficient computer skills including, but not limited to NetSuite, and MS Office products such as Word, Excel, and PowerPoint.
  • Foster broker relationships.
  • Community involvement.

Education/Experience:

  • Bachelor degree a plus but not required
  • Minimum of five years' property management experience.
  • CPM or RPA certification is desirable, but not required.

Key Skills & Competencies:

  • Detail-oriented with a strong project and property management background.
  • Proactive self-starter with ability to follow directions and also set own action plan.
  • Ability to learn and adopt quickly.
  • Ability to manage multiple tasks and meet delivery deadlines.
  • Ability to work effectively both independently and also within a team.
  • Ability to probe, ask the right questions, and dig beneath the surface to test the validity of information.
  • Capability to think critically, solve problems logically and make well-reasoned business decisions.
  • Must be a good communicator (written and oral) and must be able to maintain effective documentation.
  • Strong organizational skills, time management and attention to detail required.
  • Some real estate legal experience in order to understand leases, easements, and title / survey issues.


Company offers a competitive wage, including comprehensive benefits and 401(k) with company match and bonus.