The Bendetti Company Irvine, CA, USA
Nov 29, 2019Full time
Job Description The primary responsibilities of the position will be assisting with the management, operations and maintenance of an 900,000+/- square foot multi-tenant industrial / office portfolio comprised of 8 projects and approximately 200 tenants. The portfolio is located in Southern California and will require the utmost attention to maintaining a high level of customer service to sustain and increase occupancy. This opportunity is well suited for a candidate that understands the direct correlation of increasing a property's value by achieving and maintaining strong occupancy levels, minimizing operating costs and providing excellent customer service. Responsibilities Handle responses to tenant requests and/or complaints. Establish and maintain favorable landlord/tenant relation.Coordinate tenant requests for above standard work. Assist with the preparation and administration of tenant related lease documents.Oversee aspects of tenant improvement work. Coordinate tenant move ins and move outs. Ensure all tenant and property files are prepared and maintained in an orderly and logical manner, including leases, contracts, certificates of insurance, etc. Assist in the solicitation of bids from vendors and the awarding of contracts for work performed on the properties. This work includes tenant improvements, renovations for vacant units and exterior property improvements. Manager should also maintain a working knowledge of all vendor contracts and ensure compliance with same. Established existing vendor relationships is a plus. Ability to complete monthly financial reports, preparation of annual property budgets, operating expense estimates and reconciliations. Preparation of other financial or operational reports, as requested. Must be able to discuss yearly expense reconciliations with the tenants. Responsible for leading regular inspections of properties. Participates in performance oversight of all service contractors who perform vendor services. Assist in planning, directing and inspecting all aspects of daily property operations. Comprehension of building mechanical systems and building construction, preferred. Follow-up and expedite collection of all accounts receivable as may be necessary. Ensure invoices are processed in accounting with appropriate back-up and according to established procedures. Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner. Work with the property listing broker (third party) relative to a coordination of marketing efforts, leasing material and showings. Includes maintaining a working knowledge of current market rental rates and operating costs to assist building's marketing efforts. Computer literacy and experience with Word and Excel a must. Must be proficient with numbers and be willing to train in YARDI property management software. Ensure Certificates of Insurance for tenants and vendors are up to date. Other duties, responsibilities and activities may change or be assigned at any time. Requirements & Qualifications 4 plus years of relevant work experience in commercial real estate preferred. Must be proficient in Word, Excel, and have familiarity with YARDI accounting software. Active Real Estate Salesperson preferred, but not required. Knowledge in multi-tenant industrial properties is a plus. Candidates with office or retail property management experience will also be considered. The candidate must have excellent oral and written communication skills, superior skills in tenant relations, customer service, supervision, budgeting and financial reporting. Other essential capabilities include commitment to meet deadlines, integrity, work ethic and leadership qualities. Compensation: Exempt salaried position DOE Time/Week: 40 hours with additional hours as may be required to complete assigned tasks Travel: Office located in Irvine. Travel to portfolio properties monthly or, as required. Work Environment Must be detailed with good communication skills. The right candidate will be self-motivated and able to work in a single person office and interface with a corporate office located out of state. It is a very open and collaborative atmosphere where everyone's opinion is valued. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand and walk. The employee is occasionally required to lift up to 10 pounds. The vision requirements include close vision and ability to adjust focus.