Hanover Real Estate Partners Norwalk, CT, USA
Dec 07, 2019Full time
Job Summary: The Property Manager is responsible for computing, classifying, and recording data to keep financial records complete. Responsible for providing a high level of professionalism with tenants, clients, vendors and other staff. Must have strong communication and customer service skills, as well as multitasking and organizational abilities. Primary Duties and Responsibilities : Accounts Payable/Accounts Receivable Obtain work proposal / quotes for various projects. Meet all real estate brokers and tour vacant space. Create annual budget and assist w/ year-end audit, reconciliations and schedules Responsible for mail, FedEx, UPS Filing and other administrative duties Provides first line of contact with tenants, vendors, etc.; Greets visitors and coordinates meetings with appropriate staff. Follow up with tenant service requests; maintain and distribute work orders in a timely manner Maintain tenant, vendor, and property files Supervise building staff, including building engineer, maintenance worker, security staff, day porter etc. Create and maintain accurate tenant and vendor files Maintain emergency procedures, building rules, and regulation forms Maintain office supplies; handles other tasks related to operation of management office Track certificates of insurance for tenants and vendors. Prepares correspondence for insurance issues Code and process invoices for payment, enter invoice information in Yardi accounting software Create lease abstracts, maintain current tenant emergency contact information, janitorial square footage reports, stacking plans, tenant manuals, rent statements, reserved parking plans, tenant bill backs and tracking Job Requirements : Bachelor's degree 3 - 5 years office experience in commercial property management, including administrative and bookkeeping duties Knowledge of Excel, Word, MS Office and Yardi a plus Excellent communication skills - must be able to communicate w/ tenants and upper management in a professional manner. Ability to comprehend and interpret instruction, correspondence, and memos. Must be able to think clearly under pressure and know when to ask clarifying questions when required to ensure understanding. Self-starter, team player Requires analytical skills. Ability to understand and carry out instructions in a variety of situations. Ability to apply problems solving skills in situations. Requires general knowledge of financial terms and principles. Ability to write monthly, quarterly and yearly reports. This job description contains general requirements and a minimum standard for work performance by employees within this role. Additionally, this job description and requirements are not intended to be a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the role, but is a guideline of our minimum expectations .