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Property Manager
CA Ventures, LLC State College, PA, USA
The Property Manager is the CEO of each property and ultimately accountable for all onsite activities and the properties overall performance. Currently seeking a dynamic, experienced Property Manager to oversee a 700+ bed luxury student-housing in the heart of State College, PA catered to the Pennsylvania State University. The primary focus during the first year within this role will be focused on leasing the bed to budgeted occupancy, building and stabilizing a staff, and preparing for the transition into operations. Ideal candidate will have an equal/balanced skill-set in both Leasing/Marketing and Operations as it will be imperative to the role. In addition, this position will oversee full-time Assistant Property Manager, Leasing & Marketing Manager, Leasing Professional, Maintenance Supervisor, as well as other FT maintenance roles and part-time leasing agents. Prior experience of oversight over similar positions is required. Human Resources Recruit, select, train, motivate, coach, counsel, and discipline onsite personnel Provide clear and detailed directives to all onsite personal personally or through subordinate employees Hold all employees accountable for completing assignments timely and accurately Counsel staff members when employment violation occurs. Sign off on all employee counseling notices Conduct Annual Performance Reviews with all onsite personnel Conduct ongoing training (lease training, Fair Housing, resident issues, professional development, etc.) Supervise the Facilities Manager, Assistant Manager, Leasing Manager and Community Assistants Compile New Hire files with all necessary new hire paperwork completed Ensure that all new employees receive the Campus Acquisitions Employee Handbook and sign all forms at the end of the handbook for HR files Ensure all tax forms and other related payroll documents are completed and provided to the payroll processing company Review and approve all payroll timesheets and submit to the Project Manager/VP Maintain high employee morale at all times and lead by example Review, edit, and provide final approval for the part time employee schedule Accounting and Legal Lead the formulation of the property operating budget Ensure all expenses fall within budget and seek approval for expenses that exceed the budget Ensure all employees are following the purchase order protocol Provide budget variance explanations Perform month-end close out procedures Perform beginning of the month opening procedures Responsible for maintaining required receipts and documentation related to the manager's checking account Ensure all accounting and reports are entirely accurate Ensure all rent collection procedures are executed correctly. Create an annual accounting calendar to set deadlines for AR/AP tasks each month and ensure the Assistant Manager is meeting the deadlines as outlined in the calendar. Meet with the Assistant Manager regarding delinquency at least once a week Responsible for filing (3,5,10) day notices and evictions as necessary Responsible for maintaining a list of edits to the lease contracts for the following pre-leasing year Provide a weekly occupancy report including tenants on notice for non-payment of rent, evictions, skips, and pending evictions for behavioral lease violations Process all invoices in AMSI in accordance with budgeted GL codes Submit new vendor W-9 forms to corporate, if vendor requires one Research Tax ID numbers for end of year 1099 form mailing Familiarity and experience with the State College Borough Authority as well as their leasing requirements with Graduate/Young Professional and Affordably/Inclusionary Housing programs Leasing Create and implement the annual renewal and marketing campaigns in accordance with the marketing budget Oversee and take part in all daily leasing practices and ensure leasing staff at all levels are fully trained in accordance with New Hire Checklist, Training Checklist, Leasing Memo, Sales Handbook, and Fair Housing Customize the leasing directory as necessary and review weekly for accuracy Approve any lease exceptions Recommend approval for any prospects who fail the criminal or credit checks based on error or additional information Lead and assist leasing personnel with completing the sale Conduct weekly inspections of the model units Ensure daily, weekly, and monthly leasing reporting is provided to the Regional Manager accurately and on time Ensure all changes in leasing policies are documented in the leasing memo Create and implement a process for lease files to ensure they are completed thoroughly and accurately within 7 days of the lease execution Marketing and Public Relations Oversee the planning and implementation of the annual renewal leasing campaign Maintain current knowledge of market trends and industry conditions for the area and nationally Verify Market Survey results and submit to Project Manager biweekly Respond to weekly Market Survey requests from numerous competitors to maintain consistency throughout the area Acquire university student enrollment Data List for distribution of advertisements Conduct periodic editing and revisions of marketing materials Order forms and marketing materials as needed Keep knowledge on upcoming University events and plans functions accordingly Create and implement detailed marketing plan and document with the Marketing Calendar Coordinate and organize all large scale resident functions Maintain favorable image and relationship with area residence halls, the University, and apartment communities, neighbors, and city personnel Property and Maintenance Create, modify, and implement security protocol as necessary Review daily security/incident logs and assigns camera viewing to provide video footage as necessary Ensure the community is maintained in pristine conditions at all times Issue notices to tenants for lease violations and or fines Analyze onsite issues and the changing needs of the property and provides suggestions for modified protocol to Project Manager Walk property for any damages or necessary maintenance weekly, and ensure the maintenance and leasing staff is walking the property daily Meet with vendors to receive bids for turn over maintenance Provide feedback and suggestions for capital improvement and renovation decisions Maintain all vendor insurance information in Insurance Log and Insurance Binder Assist maintenance supervisor with all maintenance issues as needed (including contractor and vendor phone calls and followup) Ensure Winter Break, Spring Break, and Summer unit pre-inspections are complete, accurate, documented, and billed Ensure accurate and detailed notes in taking and completing of service requests by all personnel Resident Relations Maintain positive customer service outlook Manage all resident complaints. Take into consideration resident suggestions for improvement to property and ideas for resident functions Resolve roommate issues and conflicts Promote harmonious relations among residents, staff, campus personnel and surrounding community Ensure all resident complaints are handled appropriately and completely Handle all eviction issues Assist in the formulation of the move-in and move-out plan and carry out the plan thoroughly Plan and follows through with all resident consolidations Assist in the collection of rent from delinquent residents by assisting the Assistant Manager as needed Ensure that all residents are notified of resident functions, building issues, key university happenings, and other urgent and important issues in a timely manner Conduct resident surveys each semester and provide summary of feedback to the Regional Vice President Turnover Meet with vendors three months prior to turn to negotiate bids and sign contracts Complete Turn Spreadsheet with all scheduled work on property during turn Coordinate turn procedures with Maintenance staff to complete the turnover process in a timely manner after move-out Physically walk all units upon move-out to assess damages Create employee work schedule to cover all necessary turn procedures Oversee move-in day process Process all move-out charges with the Assistant Manager General Report all liability and property incidents to Project Manager immediately following an incident. Ensure all Workers' Compensation claims are reported and proper paperwork is completed. Understand and carry out all company standards, policies and procedures in dealing with owners, clients, residents, employees and contractors Complete tasks as assigned by your supervisor Risk Management Identify and correct potential liability issues with both the physical facility and residents Minimize risk exposure and losses Ensure all vendors have the required insurance coverage and certificate before work is performed onsite Have all service contracts reviewed and executed by corporate legal department Ensure all staff members proactively communicate and document safety issues that arise throughout the community The above description is not meant to be all inclusive but does cover many of the duties and responsibilities of the position. Additional duties may be added with or without prior notice. CA Management Services is an Equal Employment Opportunity employer. Qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
Dec 08, 2019
Full time
The Property Manager is the CEO of each property and ultimately accountable for all onsite activities and the properties overall performance. Currently seeking a dynamic, experienced Property Manager to oversee a 700+ bed luxury student-housing in the heart of State College, PA catered to the Pennsylvania State University. The primary focus during the first year within this role will be focused on leasing the bed to budgeted occupancy, building and stabilizing a staff, and preparing for the transition into operations. Ideal candidate will have an equal/balanced skill-set in both Leasing/Marketing and Operations as it will be imperative to the role. In addition, this position will oversee full-time Assistant Property Manager, Leasing & Marketing Manager, Leasing Professional, Maintenance Supervisor, as well as other FT maintenance roles and part-time leasing agents. Prior experience of oversight over similar positions is required. Human Resources Recruit, select, train, motivate, coach, counsel, and discipline onsite personnel Provide clear and detailed directives to all onsite personal personally or through subordinate employees Hold all employees accountable for completing assignments timely and accurately Counsel staff members when employment violation occurs. Sign off on all employee counseling notices Conduct Annual Performance Reviews with all onsite personnel Conduct ongoing training (lease training, Fair Housing, resident issues, professional development, etc.) Supervise the Facilities Manager, Assistant Manager, Leasing Manager and Community Assistants Compile New Hire files with all necessary new hire paperwork completed Ensure that all new employees receive the Campus Acquisitions Employee Handbook and sign all forms at the end of the handbook for HR files Ensure all tax forms and other related payroll documents are completed and provided to the payroll processing company Review and approve all payroll timesheets and submit to the Project Manager/VP Maintain high employee morale at all times and lead by example Review, edit, and provide final approval for the part time employee schedule Accounting and Legal Lead the formulation of the property operating budget Ensure all expenses fall within budget and seek approval for expenses that exceed the budget Ensure all employees are following the purchase order protocol Provide budget variance explanations Perform month-end close out procedures Perform beginning of the month opening procedures Responsible for maintaining required receipts and documentation related to the manager's checking account Ensure all accounting and reports are entirely accurate Ensure all rent collection procedures are executed correctly. Create an annual accounting calendar to set deadlines for AR/AP tasks each month and ensure the Assistant Manager is meeting the deadlines as outlined in the calendar. Meet with the Assistant Manager regarding delinquency at least once a week Responsible for filing (3,5,10) day notices and evictions as necessary Responsible for maintaining a list of edits to the lease contracts for the following pre-leasing year Provide a weekly occupancy report including tenants on notice for non-payment of rent, evictions, skips, and pending evictions for behavioral lease violations Process all invoices in AMSI in accordance with budgeted GL codes Submit new vendor W-9 forms to corporate, if vendor requires one Research Tax ID numbers for end of year 1099 form mailing Familiarity and experience with the State College Borough Authority as well as their leasing requirements with Graduate/Young Professional and Affordably/Inclusionary Housing programs Leasing Create and implement the annual renewal and marketing campaigns in accordance with the marketing budget Oversee and take part in all daily leasing practices and ensure leasing staff at all levels are fully trained in accordance with New Hire Checklist, Training Checklist, Leasing Memo, Sales Handbook, and Fair Housing Customize the leasing directory as necessary and review weekly for accuracy Approve any lease exceptions Recommend approval for any prospects who fail the criminal or credit checks based on error or additional information Lead and assist leasing personnel with completing the sale Conduct weekly inspections of the model units Ensure daily, weekly, and monthly leasing reporting is provided to the Regional Manager accurately and on time Ensure all changes in leasing policies are documented in the leasing memo Create and implement a process for lease files to ensure they are completed thoroughly and accurately within 7 days of the lease execution Marketing and Public Relations Oversee the planning and implementation of the annual renewal leasing campaign Maintain current knowledge of market trends and industry conditions for the area and nationally Verify Market Survey results and submit to Project Manager biweekly Respond to weekly Market Survey requests from numerous competitors to maintain consistency throughout the area Acquire university student enrollment Data List for distribution of advertisements Conduct periodic editing and revisions of marketing materials Order forms and marketing materials as needed Keep knowledge on upcoming University events and plans functions accordingly Create and implement detailed marketing plan and document with the Marketing Calendar Coordinate and organize all large scale resident functions Maintain favorable image and relationship with area residence halls, the University, and apartment communities, neighbors, and city personnel Property and Maintenance Create, modify, and implement security protocol as necessary Review daily security/incident logs and assigns camera viewing to provide video footage as necessary Ensure the community is maintained in pristine conditions at all times Issue notices to tenants for lease violations and or fines Analyze onsite issues and the changing needs of the property and provides suggestions for modified protocol to Project Manager Walk property for any damages or necessary maintenance weekly, and ensure the maintenance and leasing staff is walking the property daily Meet with vendors to receive bids for turn over maintenance Provide feedback and suggestions for capital improvement and renovation decisions Maintain all vendor insurance information in Insurance Log and Insurance Binder Assist maintenance supervisor with all maintenance issues as needed (including contractor and vendor phone calls and followup) Ensure Winter Break, Spring Break, and Summer unit pre-inspections are complete, accurate, documented, and billed Ensure accurate and detailed notes in taking and completing of service requests by all personnel Resident Relations Maintain positive customer service outlook Manage all resident complaints. Take into consideration resident suggestions for improvement to property and ideas for resident functions Resolve roommate issues and conflicts Promote harmonious relations among residents, staff, campus personnel and surrounding community Ensure all resident complaints are handled appropriately and completely Handle all eviction issues Assist in the formulation of the move-in and move-out plan and carry out the plan thoroughly Plan and follows through with all resident consolidations Assist in the collection of rent from delinquent residents by assisting the Assistant Manager as needed Ensure that all residents are notified of resident functions, building issues, key university happenings, and other urgent and important issues in a timely manner Conduct resident surveys each semester and provide summary of feedback to the Regional Vice President Turnover Meet with vendors three months prior to turn to negotiate bids and sign contracts Complete Turn Spreadsheet with all scheduled work on property during turn Coordinate turn procedures with Maintenance staff to complete the turnover process in a timely manner after move-out Physically walk all units upon move-out to assess damages Create employee work schedule to cover all necessary turn procedures Oversee move-in day process Process all move-out charges with the Assistant Manager General Report all liability and property incidents to Project Manager immediately following an incident. Ensure all Workers' Compensation claims are reported and proper paperwork is completed. Understand and carry out all company standards, policies and procedures in dealing with owners, clients, residents, employees and contractors Complete tasks as assigned by your supervisor Risk Management Identify and correct potential liability issues with both the physical facility and residents Minimize risk exposure and losses Ensure all vendors have the required insurance coverage and certificate before work is performed onsite Have all service contracts reviewed and executed by corporate legal department Ensure all staff members proactively communicate and document safety issues that arise throughout the community The above description is not meant to be all inclusive but does cover many of the duties and responsibilities of the position. Additional duties may be added with or without prior notice. CA Management Services is an Equal Employment Opportunity employer. Qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
Commercial Property Manager
Millman Search Group Easton, PA, USA
Commercial Property Manager with a focus on Leasing - Shopping Center - Pennsylvania Area Well-established national commercial real estate company is seeking an experienced Mall Manager/Leasing to oversee a $500,000 sf retail shopping center. The Property Manager will be a key leader for the Property team to exemplify values and achieve the stated business metrics and critical goals of both Company and Property. The Property Manager will help develop and focus each discipline of the team, unleash their potential, and establish a culture of excellence. The Property Manager provides focus to each of these disciplines to achieve the highest net income while ensuring the long-term sustainability and value of the property asset. Job Functions: Participate in the evaluation, planning and execution of enhancement and development projects at the property. Assist in driving strategic and business planning process for the center. Includes creating a unified project vision and key priorities for the Property. Ensure the sound financial administration of the property, including the support of and focus on leasing efforts and revenue generation, as well as expense control. Serve as a leader within the property team. Educate, communicate and mentor all. Consistently follows company procedures relating to late charges, letters of default, tenant inquiries and tenant deliverables & correspondence Review and recommend legal action relating to Property accounts receivable. Monitor monthly financial statements; manage expense variances. Plan and execute approved capital improvement projects. Maintain strong relationships with local businesses, government departments, and community organizations. Establish and maintain positive alliances with retailers to understand their business in order to maximize sales productivity and success. Participate in quarterly and annual income forecasting. Work closely with development personnel for all major projects. Assist in working with city officials to gain approvals from the City Planning and Building Department for all major projects. Maintain a close working relationship with city officials. Administer the company's employee policies and strengthen the company's relationship employees. Maintains employee files. Assist in the training of all employees. Responsible for hiring, training, coaching, development and terminations of personnel. All other duties as assigned. Qualifications Four year college degree preferred or equilivant experience. 2-5 years of property management with leasing experience preferred. Knowledge of commercial real estate which includes understanding to a high level of proficiency finance, leasing, marketing, tenant relations, and construction.
Dec 08, 2019
Full time
Commercial Property Manager with a focus on Leasing - Shopping Center - Pennsylvania Area Well-established national commercial real estate company is seeking an experienced Mall Manager/Leasing to oversee a $500,000 sf retail shopping center. The Property Manager will be a key leader for the Property team to exemplify values and achieve the stated business metrics and critical goals of both Company and Property. The Property Manager will help develop and focus each discipline of the team, unleash their potential, and establish a culture of excellence. The Property Manager provides focus to each of these disciplines to achieve the highest net income while ensuring the long-term sustainability and value of the property asset. Job Functions: Participate in the evaluation, planning and execution of enhancement and development projects at the property. Assist in driving strategic and business planning process for the center. Includes creating a unified project vision and key priorities for the Property. Ensure the sound financial administration of the property, including the support of and focus on leasing efforts and revenue generation, as well as expense control. Serve as a leader within the property team. Educate, communicate and mentor all. Consistently follows company procedures relating to late charges, letters of default, tenant inquiries and tenant deliverables & correspondence Review and recommend legal action relating to Property accounts receivable. Monitor monthly financial statements; manage expense variances. Plan and execute approved capital improvement projects. Maintain strong relationships with local businesses, government departments, and community organizations. Establish and maintain positive alliances with retailers to understand their business in order to maximize sales productivity and success. Participate in quarterly and annual income forecasting. Work closely with development personnel for all major projects. Assist in working with city officials to gain approvals from the City Planning and Building Department for all major projects. Maintain a close working relationship with city officials. Administer the company's employee policies and strengthen the company's relationship employees. Maintains employee files. Assist in the training of all employees. Responsible for hiring, training, coaching, development and terminations of personnel. All other duties as assigned. Qualifications Four year college degree preferred or equilivant experience. 2-5 years of property management with leasing experience preferred. Knowledge of commercial real estate which includes understanding to a high level of proficiency finance, leasing, marketing, tenant relations, and construction.
Property Manager
KIRCO Pittsburgh, PA, USA
KIRCO Management Services, LLC is seeking an experienced Property Manager to join its team. The Property Manager will be responsible managing four medical office buildings in the suburban Pittsburgh area. The Property Manager will provide "Best in Class" Property Management services to KIRCO properties with a focus on taking ownership of KIRCO's tenants'/customers' overall experience. The Property Manager will be responsible for maintaining and enhancing the physical environments of the properties, as well as optimizing their financial performance, to position these properties as top performers in the competitive market. Essential Job Functions: •Ensure a "Best in Class" experience to KIRCO's tenants/customers by maintaining a consistently high level of service. •Coordinate marketing/leasing activities for properties, conduct space showings, qualify prospective tenants, and negotiate new leases and lease renewals. Preparation of property/marketing reports to 3rd party clients. •Coordinate tenant move-ins and move-outs, and walk-throughs with tenants. •Identification of cost containment measures. •Responsible for supervising, planning, budgeting, and control of operating and capital expenditures. Preparation of annual budgets, forecasts, management plans, monthly financial reports, and variance reports. Provide explanation for variances with documentation. •Oversight, training, and management of staff allocated to portfolio. •Regular monitoring of the competitive marketplace. Ensure that KIRCO managed properties are effectively positioned to compete for, win, and retain quality tenants. •Responsible for maintaining and enhancing the interior and exterior physical attractiveness of KIRCO's managed properties through effective management of internal team as well as service providers. Attention to detail as well as strategic consideration of capital improvements is a high priority. •Site inspections and adherence to preventative maintenance schedules as well as Fire and Life Safety processes. •Provide oversight and management of current vendors through relationship building and accountability. •Manage the financial performance of assigned KIRCO properties. •Manage current vendor relationships and seek out vendors who are high quality, dependable and cost effective that represent KIRCO's high standards. •Adherence to Property Management operational policies and procedures. •Ensure management and supplier agreements are appropriately documented and mitigate risk to KIRCO and its investors/clients. •Responsible for management, training and oversight of staff assigned to property, such as day porters, as well as relationships with service technicians to ensure tenant requests and work orders are completed in a timely and professional manner. •Ensure that all MIOSHA/OSHA requirements are met at each Property. Monitor upkeep and adherence to Safety Manuals. •Manage tenant improvement projects and common area improvement projects at sites. Educational/Experience Requirements : •Prior recognition as an employee that provides excellent internal and external customer service. •Knowledge of building systems, HVAC, Electrical, Plumbing, Fire & Safety. Prior experience in a hospital setting managing real estate and/or medical office space management. Experience with financial reports and ability to provide financial analysis. Moderate to high energy and constant positive attitude. •Excellent oral and written communication skills. •Use of various computer software applications related to general business practices. •Bachelor's degree preferred and evidence of continuing education. •Participation in professional and community organizations preferred. As a family business, KIRCO takes great pride in our award-winning heritage, extending back four decades. KIRCO has built a legacy of real estate excellence based on our ability to provide clients with increased value from their real estate holdings. We have planned and developed over 30 million square feet of property since 1974 and we are a major developer of build to suit, own, or lease space from coast to coast. With our vertically integrated structure, our development, construction and property management teams work together as one to bring out the best in any project we are involved in. It is all about our associates, working within a framework of business ethics, social and community responsibility, and customer focus that empower our professionals. We work hard to build real estate value every day. Visit our website at for more information!
Dec 08, 2019
Full time
KIRCO Management Services, LLC is seeking an experienced Property Manager to join its team. The Property Manager will be responsible managing four medical office buildings in the suburban Pittsburgh area. The Property Manager will provide "Best in Class" Property Management services to KIRCO properties with a focus on taking ownership of KIRCO's tenants'/customers' overall experience. The Property Manager will be responsible for maintaining and enhancing the physical environments of the properties, as well as optimizing their financial performance, to position these properties as top performers in the competitive market. Essential Job Functions: •Ensure a "Best in Class" experience to KIRCO's tenants/customers by maintaining a consistently high level of service. •Coordinate marketing/leasing activities for properties, conduct space showings, qualify prospective tenants, and negotiate new leases and lease renewals. Preparation of property/marketing reports to 3rd party clients. •Coordinate tenant move-ins and move-outs, and walk-throughs with tenants. •Identification of cost containment measures. •Responsible for supervising, planning, budgeting, and control of operating and capital expenditures. Preparation of annual budgets, forecasts, management plans, monthly financial reports, and variance reports. Provide explanation for variances with documentation. •Oversight, training, and management of staff allocated to portfolio. •Regular monitoring of the competitive marketplace. Ensure that KIRCO managed properties are effectively positioned to compete for, win, and retain quality tenants. •Responsible for maintaining and enhancing the interior and exterior physical attractiveness of KIRCO's managed properties through effective management of internal team as well as service providers. Attention to detail as well as strategic consideration of capital improvements is a high priority. •Site inspections and adherence to preventative maintenance schedules as well as Fire and Life Safety processes. •Provide oversight and management of current vendors through relationship building and accountability. •Manage the financial performance of assigned KIRCO properties. •Manage current vendor relationships and seek out vendors who are high quality, dependable and cost effective that represent KIRCO's high standards. •Adherence to Property Management operational policies and procedures. •Ensure management and supplier agreements are appropriately documented and mitigate risk to KIRCO and its investors/clients. •Responsible for management, training and oversight of staff assigned to property, such as day porters, as well as relationships with service technicians to ensure tenant requests and work orders are completed in a timely and professional manner. •Ensure that all MIOSHA/OSHA requirements are met at each Property. Monitor upkeep and adherence to Safety Manuals. •Manage tenant improvement projects and common area improvement projects at sites. Educational/Experience Requirements : •Prior recognition as an employee that provides excellent internal and external customer service. •Knowledge of building systems, HVAC, Electrical, Plumbing, Fire & Safety. Prior experience in a hospital setting managing real estate and/or medical office space management. Experience with financial reports and ability to provide financial analysis. Moderate to high energy and constant positive attitude. •Excellent oral and written communication skills. •Use of various computer software applications related to general business practices. •Bachelor's degree preferred and evidence of continuing education. •Participation in professional and community organizations preferred. As a family business, KIRCO takes great pride in our award-winning heritage, extending back four decades. KIRCO has built a legacy of real estate excellence based on our ability to provide clients with increased value from their real estate holdings. We have planned and developed over 30 million square feet of property since 1974 and we are a major developer of build to suit, own, or lease space from coast to coast. With our vertically integrated structure, our development, construction and property management teams work together as one to bring out the best in any project we are involved in. It is all about our associates, working within a framework of business ethics, social and community responsibility, and customer focus that empower our professionals. We work hard to build real estate value every day. Visit our website at for more information!
Regional Property Manager
Arx Ventures Berwyn, PA, USA
If you have an entrepreneurial spirit, are passionate about the Manufactured Housing industry, and you are excited about the prospect of growing with us, further refining and mastering your role, and hiring and supervising your replacement within 2 years, Arx Ventures wants to bring you on board! You will report to the Director of Finance & Operations and will be responsible for overseeing all facets of our communities located throughout Pennsylvania and New Jersey. These responsibilities include collections, sales, operations, marketing, vendor identification and management, resident relations, and maintaining and executing each community's improvement plan. You will have P&L accountability and will be responsible for the hiring decisions and oversight of community contractors and employees. Arx Ventures currently owns and operates 4 manufactured home communities with nearly 200 lots. The company is on track to double in the next 12 to 18 months. Position Requirements Desire to help your teammates at all levels grow and improve Ability to effectively deliver regular and candid feedback to supervisors and subordinates alike Willingness to accept candid feedback Experience within the property management or related industry Past success supervising others Strong written, oral and interpersonal communication skills Strong organizational and planning abilities with attention to detail Ability to travel by car within a 200-mile radius of Berwyn, PA Ability to be very active - walking, bending, standing and lifting up to 50 pounds Must have basic computer literacy, especially with the Microsoft Office Suite Competitive Benefits, including health insurance, paid holidays and PTO, and a retirement savings plan. We are an Equal Opportunity Employer. All successful candidates must pass a background check. Base Salary: Up to $40,000 to $60,000 based on experience. Target Bonus: 10% - 20% based on achievement of annual goals and company performance. Please follow the guidelines below to submit your resume for consideration: Create a short video telling us who you are and why you are an ideal candidate to join the Arx team in this capacity. Send an email to which contains both your resume & a link to your short video application.
Dec 08, 2019
Full time
If you have an entrepreneurial spirit, are passionate about the Manufactured Housing industry, and you are excited about the prospect of growing with us, further refining and mastering your role, and hiring and supervising your replacement within 2 years, Arx Ventures wants to bring you on board! You will report to the Director of Finance & Operations and will be responsible for overseeing all facets of our communities located throughout Pennsylvania and New Jersey. These responsibilities include collections, sales, operations, marketing, vendor identification and management, resident relations, and maintaining and executing each community's improvement plan. You will have P&L accountability and will be responsible for the hiring decisions and oversight of community contractors and employees. Arx Ventures currently owns and operates 4 manufactured home communities with nearly 200 lots. The company is on track to double in the next 12 to 18 months. Position Requirements Desire to help your teammates at all levels grow and improve Ability to effectively deliver regular and candid feedback to supervisors and subordinates alike Willingness to accept candid feedback Experience within the property management or related industry Past success supervising others Strong written, oral and interpersonal communication skills Strong organizational and planning abilities with attention to detail Ability to travel by car within a 200-mile radius of Berwyn, PA Ability to be very active - walking, bending, standing and lifting up to 50 pounds Must have basic computer literacy, especially with the Microsoft Office Suite Competitive Benefits, including health insurance, paid holidays and PTO, and a retirement savings plan. We are an Equal Opportunity Employer. All successful candidates must pass a background check. Base Salary: Up to $40,000 to $60,000 based on experience. Target Bonus: 10% - 20% based on achievement of annual goals and company performance. Please follow the guidelines below to submit your resume for consideration: Create a short video telling us who you are and why you are an ideal candidate to join the Arx team in this capacity. Send an email to which contains both your resume & a link to your short video application.
Property Manager
Brandywine Realty Trust Pennsylvania, USA
Responsibilities Property MAnager will have overall property management of assigned properties. Interfaces with owners, lender, tenants, vendors and others involved in building issues. Interacts and develops trust-based relationships with tenants on a regular basis via phone, in-person and e-mail; Communicates regarding service requests/issues and operating expense billings; Plans and implements tenant retention promotional programs and maintains good tenant relations. Coordinates with leasing department all property activities and tenant information. Prepares budgets, reviews and analyzes cash flows, manages accounts payable and receivable and administers capital projects. Directs and supervises maintenance employees of assigned properties. Routinely inspects, tours and reports on or corrects all building maintenance activities. Oversees contractors and vendors performing maintenance and construction work on buildings; Develops, bids and administers all contract services. Maintains up to date knowledge of all life/safety systems and security issues at properties. Takes responsibility for development, implementation and responses on emergency events and procedures at properties. Administers all insurance claims, including the completion of incident reports as required. Interfaces with telecommunications vendors and corporate designated manager as required for specific buildings. Conducts tenant move-in and move-out inspections. Coordinates and negotiates the execution of various legal documents, including service agreements, easement agreements, estoppels and other related legal items. Maintains and verifies rent rolls; oversees maintenance of building and operational files. Prepares monthly reports as required. Point person for special projects as directed from regional vice presidents, senior property managers, regional property managers and corporate officers. Qualifications Bachelor's degree (B. A.) from four-year college or university One to two years related experience and/or training; or equivalent combination of education and experience. Minimum 5 years commercial real estate property management preferred . Ability to use and learn computer software packages as required, including but not limited to Microsoft Word, Excel, PowerPoint, and Outlook.
Dec 07, 2019
Full time
Responsibilities Property MAnager will have overall property management of assigned properties. Interfaces with owners, lender, tenants, vendors and others involved in building issues. Interacts and develops trust-based relationships with tenants on a regular basis via phone, in-person and e-mail; Communicates regarding service requests/issues and operating expense billings; Plans and implements tenant retention promotional programs and maintains good tenant relations. Coordinates with leasing department all property activities and tenant information. Prepares budgets, reviews and analyzes cash flows, manages accounts payable and receivable and administers capital projects. Directs and supervises maintenance employees of assigned properties. Routinely inspects, tours and reports on or corrects all building maintenance activities. Oversees contractors and vendors performing maintenance and construction work on buildings; Develops, bids and administers all contract services. Maintains up to date knowledge of all life/safety systems and security issues at properties. Takes responsibility for development, implementation and responses on emergency events and procedures at properties. Administers all insurance claims, including the completion of incident reports as required. Interfaces with telecommunications vendors and corporate designated manager as required for specific buildings. Conducts tenant move-in and move-out inspections. Coordinates and negotiates the execution of various legal documents, including service agreements, easement agreements, estoppels and other related legal items. Maintains and verifies rent rolls; oversees maintenance of building and operational files. Prepares monthly reports as required. Point person for special projects as directed from regional vice presidents, senior property managers, regional property managers and corporate officers. Qualifications Bachelor's degree (B. A.) from four-year college or university One to two years related experience and/or training; or equivalent combination of education and experience. Minimum 5 years commercial real estate property management preferred . Ability to use and learn computer software packages as required, including but not limited to Microsoft Word, Excel, PowerPoint, and Outlook.
Property Manager
KIRCO Pittsburgh, PA, USA
KIRCO Management Services, LLC is seeking an experienced Property Manager to join its team. The Property Manager will be responsible managing four medical office buildings in the suburban Pittsburgh area. The Property Manager will provide "Best in Class" Property Management services to KIRCO properties with a focus on taking ownership of KIRCO's tenants'/customers' overall experience. The Property Manager will be responsible for maintaining and enhancing the physical environments of the properties, as well as optimizing their financial performance, to position these properties as top performers in the competitive market. Essential Job Functions: •Ensure a "Best in Class" experience to KIRCO's tenants/customers by maintaining a consistently high level of service. •Coordinate marketing/leasing activities for properties, conduct space showings, qualify prospective tenants, and negotiate new leases and lease renewals. Preparation of property/marketing reports to 3rd party clients. •Coordinate tenant move-ins and move-outs, and walk-throughs with tenants. •Identification of cost containment measures. •Responsible for supervising, planning, budgeting, and control of operating and capital expenditures. Preparation of annual budgets, forecasts, management plans, monthly financial reports, and variance reports. Provide explanation for variances with documentation. •Oversight, training, and management of staff allocated to portfolio. •Regular monitoring of the competitive marketplace. Ensure that KIRCO managed properties are effectively positioned to compete for, win, and retain quality tenants. •Responsible for maintaining and enhancing the interior and exterior physical attractiveness of KIRCO's managed properties through effective management of internal team as well as service providers. Attention to detail as well as strategic consideration of capital improvements is a high priority. •Site inspections and adherence to preventative maintenance schedules as well as Fire and Life Safety processes. •Provide oversight and management of current vendors through relationship building and accountability. •Manage the financial performance of assigned KIRCO properties. •Manage current vendor relationships and seek out vendors who are high quality, dependable and cost effective that represent KIRCO's high standards. •Adherence to Property Management operational policies and procedures. •Ensure management and supplier agreements are appropriately documented and mitigate risk to KIRCO and its investors/clients. •Responsible for management, training and oversight of staff assigned to property, such as day porters, as well as relationships with service technicians to ensure tenant requests and work orders are completed in a timely and professional manner. •Ensure that all MIOSHA/OSHA requirements are met at each Property. Monitor upkeep and adherence to Safety Manuals. •Manage tenant improvement projects and common area improvement projects at sites. Educational/Experience Requirements : •Prior recognition as an employee that provides excellent internal and external customer service. •Knowledge of building systems, HVAC, Electrical, Plumbing, Fire & Safety. Prior experience in a hospital setting managing real estate and/or medical office space management. Experience with financial reports and ability to provide financial analysis. Moderate to high energy and constant positive attitude. •Excellent oral and written communication skills. •Use of various computer software applications related to general business practices. •Bachelor's degree preferred and evidence of continuing education. •Participation in professional and community organizations preferred. As a family business, KIRCO takes great pride in our award-winning heritage, extending back four decades. KIRCO has built a legacy of real estate excellence based on our ability to provide clients with increased value from their real estate holdings. We have planned and developed over 30 million square feet of property since 1974 and we are a major developer of build to suit, own, or lease space from coast to coast. With our vertically integrated structure, our development, construction and property management teams work together as one to bring out the best in any project we are involved in. It is all about our associates, working within a framework of business ethics, social and community responsibility, and customer focus that empower our professionals. We work hard to build real estate value every day. Visit our website at for more information!
Dec 07, 2019
Full time
KIRCO Management Services, LLC is seeking an experienced Property Manager to join its team. The Property Manager will be responsible managing four medical office buildings in the suburban Pittsburgh area. The Property Manager will provide "Best in Class" Property Management services to KIRCO properties with a focus on taking ownership of KIRCO's tenants'/customers' overall experience. The Property Manager will be responsible for maintaining and enhancing the physical environments of the properties, as well as optimizing their financial performance, to position these properties as top performers in the competitive market. Essential Job Functions: •Ensure a "Best in Class" experience to KIRCO's tenants/customers by maintaining a consistently high level of service. •Coordinate marketing/leasing activities for properties, conduct space showings, qualify prospective tenants, and negotiate new leases and lease renewals. Preparation of property/marketing reports to 3rd party clients. •Coordinate tenant move-ins and move-outs, and walk-throughs with tenants. •Identification of cost containment measures. •Responsible for supervising, planning, budgeting, and control of operating and capital expenditures. Preparation of annual budgets, forecasts, management plans, monthly financial reports, and variance reports. Provide explanation for variances with documentation. •Oversight, training, and management of staff allocated to portfolio. •Regular monitoring of the competitive marketplace. Ensure that KIRCO managed properties are effectively positioned to compete for, win, and retain quality tenants. •Responsible for maintaining and enhancing the interior and exterior physical attractiveness of KIRCO's managed properties through effective management of internal team as well as service providers. Attention to detail as well as strategic consideration of capital improvements is a high priority. •Site inspections and adherence to preventative maintenance schedules as well as Fire and Life Safety processes. •Provide oversight and management of current vendors through relationship building and accountability. •Manage the financial performance of assigned KIRCO properties. •Manage current vendor relationships and seek out vendors who are high quality, dependable and cost effective that represent KIRCO's high standards. •Adherence to Property Management operational policies and procedures. •Ensure management and supplier agreements are appropriately documented and mitigate risk to KIRCO and its investors/clients. •Responsible for management, training and oversight of staff assigned to property, such as day porters, as well as relationships with service technicians to ensure tenant requests and work orders are completed in a timely and professional manner. •Ensure that all MIOSHA/OSHA requirements are met at each Property. Monitor upkeep and adherence to Safety Manuals. •Manage tenant improvement projects and common area improvement projects at sites. Educational/Experience Requirements : •Prior recognition as an employee that provides excellent internal and external customer service. •Knowledge of building systems, HVAC, Electrical, Plumbing, Fire & Safety. Prior experience in a hospital setting managing real estate and/or medical office space management. Experience with financial reports and ability to provide financial analysis. Moderate to high energy and constant positive attitude. •Excellent oral and written communication skills. •Use of various computer software applications related to general business practices. •Bachelor's degree preferred and evidence of continuing education. •Participation in professional and community organizations preferred. As a family business, KIRCO takes great pride in our award-winning heritage, extending back four decades. KIRCO has built a legacy of real estate excellence based on our ability to provide clients with increased value from their real estate holdings. We have planned and developed over 30 million square feet of property since 1974 and we are a major developer of build to suit, own, or lease space from coast to coast. With our vertically integrated structure, our development, construction and property management teams work together as one to bring out the best in any project we are involved in. It is all about our associates, working within a framework of business ethics, social and community responsibility, and customer focus that empower our professionals. We work hard to build real estate value every day. Visit our website at for more information!
Regional Property Manager
Arx Ventures Berwyn, PA, USA
If you have an entrepreneurial spirit, are passionate about the Manufactured Housing industry, and you are excited about the prospect of growing with us, further refining and mastering your role, and hiring and supervising your replacement within 2 years, Arx Ventures wants to bring you on board! You will report to the Director of Finance & Operations and will be responsible for overseeing all facets of our communities located throughout Pennsylvania and New Jersey. These responsibilities include collections, sales, operations, marketing, vendor identification and management, resident relations, and maintaining and executing each community's improvement plan. You will have P&L accountability and will be responsible for the hiring decisions and oversight of community contractors and employees. Arx Ventures currently owns and operates 4 manufactured home communities with nearly 200 lots. The company is on track to double in the next 12 to 18 months. Position Requirements Desire to help your teammates at all levels grow and improve Ability to effectively deliver regular and candid feedback to supervisors and subordinates alike Willingness to accept candid feedback Experience within the property management or related industry Past success supervising others Strong written, oral and interpersonal communication skills Strong organizational and planning abilities with attention to detail Ability to travel by car within a 200-mile radius of Berwyn, PA Ability to be very active - walking, bending, standing and lifting up to 50 pounds Must have basic computer literacy, especially with the Microsoft Office Suite Competitive Benefits, including health insurance, paid holidays and PTO, and a retirement savings plan. We are an Equal Opportunity Employer. All successful candidates must pass a background check. Base Salary: Up to $40,000 to $60,000 based on experience. Target Bonus: 10% - 20% based on achievement of annual goals and company performance. Please follow the guidelines below to submit your resume for consideration: Create a short video telling us who you are and why you are an ideal candidate to join the Arx team in this capacity. Send an email to which contains both your resume & a link to your short video application.
Dec 06, 2019
Full time
If you have an entrepreneurial spirit, are passionate about the Manufactured Housing industry, and you are excited about the prospect of growing with us, further refining and mastering your role, and hiring and supervising your replacement within 2 years, Arx Ventures wants to bring you on board! You will report to the Director of Finance & Operations and will be responsible for overseeing all facets of our communities located throughout Pennsylvania and New Jersey. These responsibilities include collections, sales, operations, marketing, vendor identification and management, resident relations, and maintaining and executing each community's improvement plan. You will have P&L accountability and will be responsible for the hiring decisions and oversight of community contractors and employees. Arx Ventures currently owns and operates 4 manufactured home communities with nearly 200 lots. The company is on track to double in the next 12 to 18 months. Position Requirements Desire to help your teammates at all levels grow and improve Ability to effectively deliver regular and candid feedback to supervisors and subordinates alike Willingness to accept candid feedback Experience within the property management or related industry Past success supervising others Strong written, oral and interpersonal communication skills Strong organizational and planning abilities with attention to detail Ability to travel by car within a 200-mile radius of Berwyn, PA Ability to be very active - walking, bending, standing and lifting up to 50 pounds Must have basic computer literacy, especially with the Microsoft Office Suite Competitive Benefits, including health insurance, paid holidays and PTO, and a retirement savings plan. We are an Equal Opportunity Employer. All successful candidates must pass a background check. Base Salary: Up to $40,000 to $60,000 based on experience. Target Bonus: 10% - 20% based on achievement of annual goals and company performance. Please follow the guidelines below to submit your resume for consideration: Create a short video telling us who you are and why you are an ideal candidate to join the Arx team in this capacity. Send an email to which contains both your resume & a link to your short video application.
Regional Property Manager
Arx Ventures Berwyn, PA, USA
If you have an entrepreneurial spirit, are passionate about the Manufactured Housing industry, and you are excited about the prospect of growing with us, further refining and mastering your role, and hiring and supervising your replacement within 2 years, Arx Ventures wants to bring you on board! You will report to the Director of Finance & Operations and will be responsible for overseeing all facets of our communities located throughout Pennsylvania and New Jersey. These responsibilities include collections, sales, operations, marketing, vendor identification and management, resident relations, and maintaining and executing each community's improvement plan. You will have P&L accountability and will be responsible for the hiring decisions and oversight of community contractors and employees. Arx Ventures currently owns and operates 4 manufactured home communities with nearly 200 lots. The company is on track to double in the next 12 to 18 months. Position Requirements Desire to help your teammates at all levels grow and improve Ability to effectively deliver regular and candid feedback to supervisors and subordinates alike Willingness to accept candid feedback Experience within the property management or related industry Past success supervising others Strong written, oral and interpersonal communication skills Strong organizational and planning abilities with attention to detail Ability to travel by car within a 200-mile radius of Berwyn, PA Ability to be very active - walking, bending, standing and lifting up to 50 pounds Must have basic computer literacy, especially with the Microsoft Office Suite Competitive Benefits, including health insurance, paid holidays and PTO, and a retirement savings plan. We are an Equal Opportunity Employer. All successful candidates must pass a background check. Base Salary: Up to $40,000 to $60,000 based on experience. Target Bonus: 10% - 20% based on achievement of annual goals and company performance. Please follow the guidelines below to submit your resume for consideration: Create a short video telling us who you are and why you are an ideal candidate to join the Arx team in this capacity. Send an email to which contains both your resume & a link to your short video application.
Dec 06, 2019
Full time
If you have an entrepreneurial spirit, are passionate about the Manufactured Housing industry, and you are excited about the prospect of growing with us, further refining and mastering your role, and hiring and supervising your replacement within 2 years, Arx Ventures wants to bring you on board! You will report to the Director of Finance & Operations and will be responsible for overseeing all facets of our communities located throughout Pennsylvania and New Jersey. These responsibilities include collections, sales, operations, marketing, vendor identification and management, resident relations, and maintaining and executing each community's improvement plan. You will have P&L accountability and will be responsible for the hiring decisions and oversight of community contractors and employees. Arx Ventures currently owns and operates 4 manufactured home communities with nearly 200 lots. The company is on track to double in the next 12 to 18 months. Position Requirements Desire to help your teammates at all levels grow and improve Ability to effectively deliver regular and candid feedback to supervisors and subordinates alike Willingness to accept candid feedback Experience within the property management or related industry Past success supervising others Strong written, oral and interpersonal communication skills Strong organizational and planning abilities with attention to detail Ability to travel by car within a 200-mile radius of Berwyn, PA Ability to be very active - walking, bending, standing and lifting up to 50 pounds Must have basic computer literacy, especially with the Microsoft Office Suite Competitive Benefits, including health insurance, paid holidays and PTO, and a retirement savings plan. We are an Equal Opportunity Employer. All successful candidates must pass a background check. Base Salary: Up to $40,000 to $60,000 based on experience. Target Bonus: 10% - 20% based on achievement of annual goals and company performance. Please follow the guidelines below to submit your resume for consideration: Create a short video telling us who you are and why you are an ideal candidate to join the Arx team in this capacity. Send an email to which contains both your resume & a link to your short video application.
Property Manager
CA Ventures, LLC State College, PA, USA
The Property Manager is the CEO of each property and ultimately accountable for all onsite activities and the properties overall performance. Currently seeking a dynamic, experienced Property Manager to oversee a 700+ bed luxury student-housing in the heart of State College, PA catered to the Pennsylvania State University. The primary focus during the first year within this role will be focused on leasing the bed to budgeted occupancy, building and stabilizing a staff, and preparing for the transition into operations. Ideal candidate will have an equal/balanced skill-set in both Leasing/Marketing and Operations as it will be imperative to the role. In addition, this position will oversee full-time Assistant Property Manager, Leasing & Marketing Manager, Leasing Professional, Maintenance Supervisor, as well as other FT maintenance roles and part-time leasing agents. Prior experience of oversight over similar positions is required. Human Resources Recruit, select, train, motivate, coach, counsel, and discipline onsite personnel Provide clear and detailed directives to all onsite personal personally or through subordinate employees Hold all employees accountable for completing assignments timely and accurately Counsel staff members when employment violation occurs. Sign off on all employee counseling notices Conduct Annual Performance Reviews with all onsite personnel Conduct ongoing training (lease training, Fair Housing, resident issues, professional development, etc.) Supervise the Facilities Manager, Assistant Manager, Leasing Manager and Community Assistants Compile New Hire files with all necessary new hire paperwork completed Ensure that all new employees receive the Campus Acquisitions Employee Handbook and sign all forms at the end of the handbook for HR files Ensure all tax forms and other related payroll documents are completed and provided to the payroll processing company Review and approve all payroll timesheets and submit to the Project Manager/VP Maintain high employee morale at all times and lead by example Review, edit, and provide final approval for the part time employee schedule Accounting and Legal Lead the formulation of the property operating budget Ensure all expenses fall within budget and seek approval for expenses that exceed the budget Ensure all employees are following the purchase order protocol Provide budget variance explanations Perform month-end close out procedures Perform beginning of the month opening procedures Responsible for maintaining required receipts and documentation related to the manager's checking account Ensure all accounting and reports are entirely accurate Ensure all rent collection procedures are executed correctly. Create an annual accounting calendar to set deadlines for AR/AP tasks each month and ensure the Assistant Manager is meeting the deadlines as outlined in the calendar. Meet with the Assistant Manager regarding delinquency at least once a week Responsible for filing (3,5,10) day notices and evictions as necessary Responsible for maintaining a list of edits to the lease contracts for the following pre-leasing year Provide a weekly occupancy report including tenants on notice for non-payment of rent, evictions, skips, and pending evictions for behavioral lease violations Process all invoices in AMSI in accordance with budgeted GL codes Submit new vendor W-9 forms to corporate, if vendor requires one Research Tax ID numbers for end of year 1099 form mailing Familiarity and experience with the State College Borough Authority as well as their leasing requirements with Graduate/Young Professional and Affordably/Inclusionary Housing programs Leasing Create and implement the annual renewal and marketing campaigns in accordance with the marketing budget Oversee and take part in all daily leasing practices and ensure leasing staff at all levels are fully trained in accordance with New Hire Checklist, Training Checklist, Leasing Memo, Sales Handbook, and Fair Housing Customize the leasing directory as necessary and review weekly for accuracy Approve any lease exceptions Recommend approval for any prospects who fail the criminal or credit checks based on error or additional information Lead and assist leasing personnel with completing the sale Conduct weekly inspections of the model units Ensure daily, weekly, and monthly leasing reporting is provided to the Regional Manager accurately and on time Ensure all changes in leasing policies are documented in the leasing memo Create and implement a process for lease files to ensure they are completed thoroughly and accurately within 7 days of the lease execution Marketing and Public Relations Oversee the planning and implementation of the annual renewal leasing campaign Maintain current knowledge of market trends and industry conditions for the area and nationally Verify Market Survey results and submit to Project Manager biweekly Respond to weekly Market Survey requests from numerous competitors to maintain consistency throughout the area Acquire university student enrollment Data List for distribution of advertisements Conduct periodic editing and revisions of marketing materials Order forms and marketing materials as needed Keep knowledge on upcoming University events and plans functions accordingly Create and implement detailed marketing plan and document with the Marketing Calendar Coordinate and organize all large scale resident functions Maintain favorable image and relationship with area residence halls, the University, and apartment communities, neighbors, and city personnel Property and Maintenance Create, modify, and implement security protocol as necessary Review daily security/incident logs and assigns camera viewing to provide video footage as necessary Ensure the community is maintained in pristine conditions at all times Issue notices to tenants for lease violations and or fines Analyze onsite issues and the changing needs of the property and provides suggestions for modified protocol to Project Manager Walk property for any damages or necessary maintenance weekly, and ensure the maintenance and leasing staff is walking the property daily Meet with vendors to receive bids for turn over maintenance Provide feedback and suggestions for capital improvement and renovation decisions Maintain all vendor insurance information in Insurance Log and Insurance Binder Assist maintenance supervisor with all maintenance issues as needed (including contractor and vendor phone calls and followup) Ensure Winter Break, Spring Break, and Summer unit pre-inspections are complete, accurate, documented, and billed Ensure accurate and detailed notes in taking and completing of service requests by all personnel Resident Relations Maintain positive customer service outlook Manage all resident complaints. Take into consideration resident suggestions for improvement to property and ideas for resident functions Resolve roommate issues and conflicts Promote harmonious relations among residents, staff, campus personnel and surrounding community Ensure all resident complaints are handled appropriately and completely Handle all eviction issues Assist in the formulation of the move-in and move-out plan and carry out the plan thoroughly Plan and follows through with all resident consolidations Assist in the collection of rent from delinquent residents by assisting the Assistant Manager as needed Ensure that all residents are notified of resident functions, building issues, key university happenings, and other urgent and important issues in a timely manner Conduct resident surveys each semester and provide summary of feedback to the Regional Vice President Turnover Meet with vendors three months prior to turn to negotiate bids and sign contracts Complete Turn Spreadsheet with all scheduled work on property during turn Coordinate turn procedures with Maintenance staff to complete the turnover process in a timely manner after move-out Physically walk all units upon move-out to assess damages Create employee work schedule to cover all necessary turn procedures Oversee move-in day process Process all move-out charges with the Assistant Manager General Report all liability and property incidents to Project Manager immediately following an incident. Ensure all Workers' Compensation claims are reported and proper paperwork is completed. Understand and carry out all company standards, policies and procedures in dealing with owners, clients, residents, employees and contractors Complete tasks as assigned by your supervisor Risk Management Identify and correct potential liability issues with both the physical facility and residents Minimize risk exposure and losses Ensure all vendors have the required insurance coverage and certificate before work is performed onsite Have all service contracts reviewed and executed by corporate legal department Ensure all staff members proactively communicate and document safety issues that arise throughout the community The above description is not meant to be all inclusive but does cover many of the duties and responsibilities of the position..... click apply for full job details
Dec 03, 2019
Full time
The Property Manager is the CEO of each property and ultimately accountable for all onsite activities and the properties overall performance. Currently seeking a dynamic, experienced Property Manager to oversee a 700+ bed luxury student-housing in the heart of State College, PA catered to the Pennsylvania State University. The primary focus during the first year within this role will be focused on leasing the bed to budgeted occupancy, building and stabilizing a staff, and preparing for the transition into operations. Ideal candidate will have an equal/balanced skill-set in both Leasing/Marketing and Operations as it will be imperative to the role. In addition, this position will oversee full-time Assistant Property Manager, Leasing & Marketing Manager, Leasing Professional, Maintenance Supervisor, as well as other FT maintenance roles and part-time leasing agents. Prior experience of oversight over similar positions is required. Human Resources Recruit, select, train, motivate, coach, counsel, and discipline onsite personnel Provide clear and detailed directives to all onsite personal personally or through subordinate employees Hold all employees accountable for completing assignments timely and accurately Counsel staff members when employment violation occurs. Sign off on all employee counseling notices Conduct Annual Performance Reviews with all onsite personnel Conduct ongoing training (lease training, Fair Housing, resident issues, professional development, etc.) Supervise the Facilities Manager, Assistant Manager, Leasing Manager and Community Assistants Compile New Hire files with all necessary new hire paperwork completed Ensure that all new employees receive the Campus Acquisitions Employee Handbook and sign all forms at the end of the handbook for HR files Ensure all tax forms and other related payroll documents are completed and provided to the payroll processing company Review and approve all payroll timesheets and submit to the Project Manager/VP Maintain high employee morale at all times and lead by example Review, edit, and provide final approval for the part time employee schedule Accounting and Legal Lead the formulation of the property operating budget Ensure all expenses fall within budget and seek approval for expenses that exceed the budget Ensure all employees are following the purchase order protocol Provide budget variance explanations Perform month-end close out procedures Perform beginning of the month opening procedures Responsible for maintaining required receipts and documentation related to the manager's checking account Ensure all accounting and reports are entirely accurate Ensure all rent collection procedures are executed correctly. Create an annual accounting calendar to set deadlines for AR/AP tasks each month and ensure the Assistant Manager is meeting the deadlines as outlined in the calendar. Meet with the Assistant Manager regarding delinquency at least once a week Responsible for filing (3,5,10) day notices and evictions as necessary Responsible for maintaining a list of edits to the lease contracts for the following pre-leasing year Provide a weekly occupancy report including tenants on notice for non-payment of rent, evictions, skips, and pending evictions for behavioral lease violations Process all invoices in AMSI in accordance with budgeted GL codes Submit new vendor W-9 forms to corporate, if vendor requires one Research Tax ID numbers for end of year 1099 form mailing Familiarity and experience with the State College Borough Authority as well as their leasing requirements with Graduate/Young Professional and Affordably/Inclusionary Housing programs Leasing Create and implement the annual renewal and marketing campaigns in accordance with the marketing budget Oversee and take part in all daily leasing practices and ensure leasing staff at all levels are fully trained in accordance with New Hire Checklist, Training Checklist, Leasing Memo, Sales Handbook, and Fair Housing Customize the leasing directory as necessary and review weekly for accuracy Approve any lease exceptions Recommend approval for any prospects who fail the criminal or credit checks based on error or additional information Lead and assist leasing personnel with completing the sale Conduct weekly inspections of the model units Ensure daily, weekly, and monthly leasing reporting is provided to the Regional Manager accurately and on time Ensure all changes in leasing policies are documented in the leasing memo Create and implement a process for lease files to ensure they are completed thoroughly and accurately within 7 days of the lease execution Marketing and Public Relations Oversee the planning and implementation of the annual renewal leasing campaign Maintain current knowledge of market trends and industry conditions for the area and nationally Verify Market Survey results and submit to Project Manager biweekly Respond to weekly Market Survey requests from numerous competitors to maintain consistency throughout the area Acquire university student enrollment Data List for distribution of advertisements Conduct periodic editing and revisions of marketing materials Order forms and marketing materials as needed Keep knowledge on upcoming University events and plans functions accordingly Create and implement detailed marketing plan and document with the Marketing Calendar Coordinate and organize all large scale resident functions Maintain favorable image and relationship with area residence halls, the University, and apartment communities, neighbors, and city personnel Property and Maintenance Create, modify, and implement security protocol as necessary Review daily security/incident logs and assigns camera viewing to provide video footage as necessary Ensure the community is maintained in pristine conditions at all times Issue notices to tenants for lease violations and or fines Analyze onsite issues and the changing needs of the property and provides suggestions for modified protocol to Project Manager Walk property for any damages or necessary maintenance weekly, and ensure the maintenance and leasing staff is walking the property daily Meet with vendors to receive bids for turn over maintenance Provide feedback and suggestions for capital improvement and renovation decisions Maintain all vendor insurance information in Insurance Log and Insurance Binder Assist maintenance supervisor with all maintenance issues as needed (including contractor and vendor phone calls and followup) Ensure Winter Break, Spring Break, and Summer unit pre-inspections are complete, accurate, documented, and billed Ensure accurate and detailed notes in taking and completing of service requests by all personnel Resident Relations Maintain positive customer service outlook Manage all resident complaints. Take into consideration resident suggestions for improvement to property and ideas for resident functions Resolve roommate issues and conflicts Promote harmonious relations among residents, staff, campus personnel and surrounding community Ensure all resident complaints are handled appropriately and completely Handle all eviction issues Assist in the formulation of the move-in and move-out plan and carry out the plan thoroughly Plan and follows through with all resident consolidations Assist in the collection of rent from delinquent residents by assisting the Assistant Manager as needed Ensure that all residents are notified of resident functions, building issues, key university happenings, and other urgent and important issues in a timely manner Conduct resident surveys each semester and provide summary of feedback to the Regional Vice President Turnover Meet with vendors three months prior to turn to negotiate bids and sign contracts Complete Turn Spreadsheet with all scheduled work on property during turn Coordinate turn procedures with Maintenance staff to complete the turnover process in a timely manner after move-out Physically walk all units upon move-out to assess damages Create employee work schedule to cover all necessary turn procedures Oversee move-in day process Process all move-out charges with the Assistant Manager General Report all liability and property incidents to Project Manager immediately following an incident. Ensure all Workers' Compensation claims are reported and proper paperwork is completed. Understand and carry out all company standards, policies and procedures in dealing with owners, clients, residents, employees and contractors Complete tasks as assigned by your supervisor Risk Management Identify and correct potential liability issues with both the physical facility and residents Minimize risk exposure and losses Ensure all vendors have the required insurance coverage and certificate before work is performed onsite Have all service contracts reviewed and executed by corporate legal department Ensure all staff members proactively communicate and document safety issues that arise throughout the community The above description is not meant to be all inclusive but does cover many of the duties and responsibilities of the position..... click apply for full job details
Commercial Property Manager
Millman Search Group Easton, PA, USA
Commercial Property Manager with a focus on Leasing - Shopping Center - Pennsylvania Area Well-established national commercial real estate company is seeking an experienced Mall Manager/Leasing to oversee a $500,000 sf retail shopping center. The Property Manager will be a key leader for the Property team to exemplify values and achieve the stated business metrics and critical goals of both Company and Property. The Property Manager will help develop and focus each discipline of the team, unleash their potential, and establish a culture of excellence. The Property Manager provides focus to each of these disciplines to achieve the highest net income while ensuring the long-term sustainability and value of the property asset. Job Functions: Participate in the evaluation, planning and execution of enhancement and development projects at the property. Assist in driving strategic and business planning process for the center. Includes creating a unified project vision and key priorities for the Property. Ensure the sound financial administration of the property, including the support of and focus on leasing efforts and revenue generation, as well as expense control. Serve as a leader within the property team. Educate, communicate and mentor all. Consistently follows company procedures relating to late charges, letters of default, tenant inquiries and tenant deliverables & correspondence Review and recommend legal action relating to Property accounts receivable. Monitor monthly financial statements; manage expense variances. Plan and execute approved capital improvement projects. Maintain strong relationships with local businesses, government departments, and community organizations. Establish and maintain positive alliances with retailers to understand their business in order to maximize sales productivity and success. Participate in quarterly and annual income forecasting. Work closely with development personnel for all major projects. Assist in working with city officials to gain approvals from the City Planning and Building Department for all major projects. Maintain a close working relationship with city officials. Administer the company's employee policies and strengthen the company's relationship employees. Maintains employee files. Assist in the training of all employees. Responsible for hiring, training, coaching, development and terminations of personnel. All other duties as assigned. Qualifications Four year college degree preferred or equilivant experience. 2-5 years of property management with leasing experience preferred. Knowledge of commercial real estate which includes understanding to a high level of proficiency finance, leasing, marketing, tenant relations, and construction.
Dec 03, 2019
Full time
Commercial Property Manager with a focus on Leasing - Shopping Center - Pennsylvania Area Well-established national commercial real estate company is seeking an experienced Mall Manager/Leasing to oversee a $500,000 sf retail shopping center. The Property Manager will be a key leader for the Property team to exemplify values and achieve the stated business metrics and critical goals of both Company and Property. The Property Manager will help develop and focus each discipline of the team, unleash their potential, and establish a culture of excellence. The Property Manager provides focus to each of these disciplines to achieve the highest net income while ensuring the long-term sustainability and value of the property asset. Job Functions: Participate in the evaluation, planning and execution of enhancement and development projects at the property. Assist in driving strategic and business planning process for the center. Includes creating a unified project vision and key priorities for the Property. Ensure the sound financial administration of the property, including the support of and focus on leasing efforts and revenue generation, as well as expense control. Serve as a leader within the property team. Educate, communicate and mentor all. Consistently follows company procedures relating to late charges, letters of default, tenant inquiries and tenant deliverables & correspondence Review and recommend legal action relating to Property accounts receivable. Monitor monthly financial statements; manage expense variances. Plan and execute approved capital improvement projects. Maintain strong relationships with local businesses, government departments, and community organizations. Establish and maintain positive alliances with retailers to understand their business in order to maximize sales productivity and success. Participate in quarterly and annual income forecasting. Work closely with development personnel for all major projects. Assist in working with city officials to gain approvals from the City Planning and Building Department for all major projects. Maintain a close working relationship with city officials. Administer the company's employee policies and strengthen the company's relationship employees. Maintains employee files. Assist in the training of all employees. Responsible for hiring, training, coaching, development and terminations of personnel. All other duties as assigned. Qualifications Four year college degree preferred or equilivant experience. 2-5 years of property management with leasing experience preferred. Knowledge of commercial real estate which includes understanding to a high level of proficiency finance, leasing, marketing, tenant relations, and construction.
Property Manager
KIRCO Pittsburgh, PA, USA
KIRCO Management Services, LLC is seeking an experienced Property Manager to join its team. The Property Manager will be responsible managing four medical office buildings in the suburban Pittsburgh area. The Property Manager will provide "Best in Class" Property Management services to KIRCO properties with a focus on taking ownership of KIRCO's tenants'/customers' overall experience. The Property Manager will be responsible for maintaining and enhancing the physical environments of the properties, as well as optimizing their financial performance, to position these properties as top performers in the competitive market. Essential Job Functions: •Ensure a "Best in Class" experience to KIRCO's tenants/customers by maintaining a consistently high level of service. •Coordinate marketing/leasing activities for properties, conduct space showings, qualify prospective tenants, and negotiate new leases and lease renewals. Preparation of property/marketing reports to 3rd party clients. •Coordinate tenant move-ins and move-outs, and walk-throughs with tenants. •Identification of cost containment measures. •Responsible for supervising, planning, budgeting, and control of operating and capital expenditures. Preparation of annual budgets, forecasts, management plans, monthly financial reports, and variance reports. Provide explanation for variances with documentation. •Oversight, training, and management of staff allocated to portfolio. •Regular monitoring of the competitive marketplace. Ensure that KIRCO managed properties are effectively positioned to compete for, win, and retain quality tenants. •Responsible for maintaining and enhancing the interior and exterior physical attractiveness of KIRCO's managed properties through effective management of internal team as well as service providers. Attention to detail as well as strategic consideration of capital improvements is a high priority. •Site inspections and adherence to preventative maintenance schedules as well as Fire and Life Safety processes. •Provide oversight and management of current vendors through relationship building and accountability. •Manage the financial performance of assigned KIRCO properties. •Manage current vendor relationships and seek out vendors who are high quality, dependable and cost effective that represent KIRCO's high standards. •Adherence to Property Management operational policies and procedures. •Ensure management and supplier agreements are appropriately documented and mitigate risk to KIRCO and its investors/clients. •Responsible for management, training and oversight of staff assigned to property, such as day porters, as well as relationships with service technicians to ensure tenant requests and work orders are completed in a timely and professional manner. •Ensure that all MIOSHA/OSHA requirements are met at each Property. Monitor upkeep and adherence to Safety Manuals. •Manage tenant improvement projects and common area improvement projects at sites. Educational/Experience Requirements : •Prior recognition as an employee that provides excellent internal and external customer service. •Knowledge of building systems, HVAC, Electrical, Plumbing, Fire & Safety. Prior experience in a hospital setting managing real estate and/or medical office space management. Experience with financial reports and ability to provide financial analysis. Moderate to high energy and constant positive attitude. •Excellent oral and written communication skills. •Use of various computer software applications related to general business practices. •Bachelor's degree preferred and evidence of continuing education. •Participation in professional and community organizations preferred. As a family business, KIRCO takes great pride in our award-winning heritage, extending back four decades. KIRCO has built a legacy of real estate excellence based on our ability to provide clients with increased value from their real estate holdings. We have planned and developed over 30 million square feet of property since 1974 and we are a major developer of build to suit, own, or lease space from coast to coast. With our vertically integrated structure, our development, construction and property management teams work together as one to bring out the best in any project we are involved in. It is all about our associates, working within a framework of business ethics, social and community responsibility, and customer focus that empower our professionals. We work hard to build real estate value every day. Visit our website at for more information!
Dec 03, 2019
Full time
KIRCO Management Services, LLC is seeking an experienced Property Manager to join its team. The Property Manager will be responsible managing four medical office buildings in the suburban Pittsburgh area. The Property Manager will provide "Best in Class" Property Management services to KIRCO properties with a focus on taking ownership of KIRCO's tenants'/customers' overall experience. The Property Manager will be responsible for maintaining and enhancing the physical environments of the properties, as well as optimizing their financial performance, to position these properties as top performers in the competitive market. Essential Job Functions: •Ensure a "Best in Class" experience to KIRCO's tenants/customers by maintaining a consistently high level of service. •Coordinate marketing/leasing activities for properties, conduct space showings, qualify prospective tenants, and negotiate new leases and lease renewals. Preparation of property/marketing reports to 3rd party clients. •Coordinate tenant move-ins and move-outs, and walk-throughs with tenants. •Identification of cost containment measures. •Responsible for supervising, planning, budgeting, and control of operating and capital expenditures. Preparation of annual budgets, forecasts, management plans, monthly financial reports, and variance reports. Provide explanation for variances with documentation. •Oversight, training, and management of staff allocated to portfolio. •Regular monitoring of the competitive marketplace. Ensure that KIRCO managed properties are effectively positioned to compete for, win, and retain quality tenants. •Responsible for maintaining and enhancing the interior and exterior physical attractiveness of KIRCO's managed properties through effective management of internal team as well as service providers. Attention to detail as well as strategic consideration of capital improvements is a high priority. •Site inspections and adherence to preventative maintenance schedules as well as Fire and Life Safety processes. •Provide oversight and management of current vendors through relationship building and accountability. •Manage the financial performance of assigned KIRCO properties. •Manage current vendor relationships and seek out vendors who are high quality, dependable and cost effective that represent KIRCO's high standards. •Adherence to Property Management operational policies and procedures. •Ensure management and supplier agreements are appropriately documented and mitigate risk to KIRCO and its investors/clients. •Responsible for management, training and oversight of staff assigned to property, such as day porters, as well as relationships with service technicians to ensure tenant requests and work orders are completed in a timely and professional manner. •Ensure that all MIOSHA/OSHA requirements are met at each Property. Monitor upkeep and adherence to Safety Manuals. •Manage tenant improvement projects and common area improvement projects at sites. Educational/Experience Requirements : •Prior recognition as an employee that provides excellent internal and external customer service. •Knowledge of building systems, HVAC, Electrical, Plumbing, Fire & Safety. Prior experience in a hospital setting managing real estate and/or medical office space management. Experience with financial reports and ability to provide financial analysis. Moderate to high energy and constant positive attitude. •Excellent oral and written communication skills. •Use of various computer software applications related to general business practices. •Bachelor's degree preferred and evidence of continuing education. •Participation in professional and community organizations preferred. As a family business, KIRCO takes great pride in our award-winning heritage, extending back four decades. KIRCO has built a legacy of real estate excellence based on our ability to provide clients with increased value from their real estate holdings. We have planned and developed over 30 million square feet of property since 1974 and we are a major developer of build to suit, own, or lease space from coast to coast. With our vertically integrated structure, our development, construction and property management teams work together as one to bring out the best in any project we are involved in. It is all about our associates, working within a framework of business ethics, social and community responsibility, and customer focus that empower our professionals. We work hard to build real estate value every day. Visit our website at for more information!
Property Manager
CA Ventures, LLC State College, PA, USA
The Property Manager is the CEO of each property and ultimately accountable for all onsite activities and the properties overall performance. Currently seeking a dynamic, experienced Property Manager to oversee a 700+ bed luxury student-housing in the heart of State College, PA catered to the Pennsylvania State University. The primary focus during the first year within this role will be focused on leasing the bed to budgeted occupancy, building and stabilizing a staff, and preparing for the transition into operations. Ideal candidate will have an equal/balanced skill-set in both Leasing/Marketing and Operations as it will be imperative to the role. In addition, this position will oversee full-time Assistant Property Manager, Leasing & Marketing Manager, Leasing Professional, Maintenance Supervisor, as well as other FT maintenance roles and part-time leasing agents. Prior experience of oversight over similar positions is required. Human Resources Recruit, select, train, motivate, coach, counsel, and discipline onsite personnel Provide clear and detailed directives to all onsite personal personally or through subordinate employees Hold all employees accountable for completing assignments timely and accurately Counsel staff members when employment violation occurs. Sign off on all employee counseling notices Conduct Annual Performance Reviews with all onsite personnel Conduct ongoing training (lease training, Fair Housing, resident issues, professional development, etc.) Supervise the Facilities Manager, Assistant Manager, Leasing Manager and Community Assistants Compile New Hire files with all necessary new hire paperwork completed Ensure that all new employees receive the Campus Acquisitions Employee Handbook and sign all forms at the end of the handbook for HR files Ensure all tax forms and other related payroll documents are completed and provided to the payroll processing company Review and approve all payroll timesheets and submit to the Project Manager/VP Maintain high employee morale at all times and lead by example Review, edit, and provide final approval for the part time employee schedule Accounting and Legal Lead the formulation of the property operating budget Ensure all expenses fall within budget and seek approval for expenses that exceed the budget Ensure all employees are following the purchase order protocol Provide budget variance explanations Perform month-end close out procedures Perform beginning of the month opening procedures Responsible for maintaining required receipts and documentation related to the manager's checking account Ensure all accounting and reports are entirely accurate Ensure all rent collection procedures are executed correctly. Create an annual accounting calendar to set deadlines for AR/AP tasks each month and ensure the Assistant Manager is meeting the deadlines as outlined in the calendar. Meet with the Assistant Manager regarding delinquency at least once a week Responsible for filing (3,5,10) day notices and evictions as necessary Responsible for maintaining a list of edits to the lease contracts for the following pre-leasing year Provide a weekly occupancy report including tenants on notice for non-payment of rent, evictions, skips, and pending evictions for behavioral lease violations Process all invoices in AMSI in accordance with budgeted GL codes Submit new vendor W-9 forms to corporate, if vendor requires one Research Tax ID numbers for end of year 1099 form mailing Familiarity and experience with the State College Borough Authority as well as their leasing requirements with Graduate/Young Professional and Affordably/Inclusionary Housing programs Leasing Create and implement the annual renewal and marketing campaigns in accordance with the marketing budget Oversee and take part in all daily leasing practices and ensure leasing staff at all levels are fully trained in accordance with New Hire Checklist, Training Checklist, Leasing Memo, Sales Handbook, and Fair Housing Customize the leasing directory as necessary and review weekly for accuracy Approve any lease exceptions Recommend approval for any prospects who fail the criminal or credit checks based on error or additional information Lead and assist leasing personnel with completing the sale Conduct weekly inspections of the model units Ensure daily, weekly, and monthly leasing reporting is provided to the Regional Manager accurately and on time Ensure all changes in leasing policies are documented in the leasing memo Create and implement a process for lease files to ensure they are completed thoroughly and accurately within 7 days of the lease execution Marketing and Public Relations Oversee the planning and implementation of the annual renewal leasing campaign Maintain current knowledge of market trends and industry conditions for the area and nationally Verify Market Survey results and submit to Project Manager biweekly Respond to weekly Market Survey requests from numerous competitors to maintain consistency throughout the area Acquire university student enrollment Data List for distribution of advertisements Conduct periodic editing and revisions of marketing materials Order forms and marketing materials as needed Keep knowledge on upcoming University events and plans functions accordingly Create and implement detailed marketing plan and document with the Marketing Calendar Coordinate and organize all large scale resident functions Maintain favorable image and relationship with area residence halls, the University, and apartment communities, neighbors, and city personnel Property and Maintenance Create, modify, and implement security protocol as necessary Review daily security/incident logs and assigns camera viewing to provide video footage as necessary Ensure the community is maintained in pristine conditions at all times Issue notices to tenants for lease violations and or fines Analyze onsite issues and the changing needs of the property and provides suggestions for modified protocol to Project Manager Walk property for any damages or necessary maintenance weekly, and ensure the maintenance and leasing staff is walking the property daily Meet with vendors to receive bids for turn over maintenance Provide feedback and suggestions for capital improvement and renovation decisions Maintain all vendor insurance information in Insurance Log and Insurance Binder Assist maintenance supervisor with all maintenance issues as needed (including contractor and vendor phone calls and followup) Ensure Winter Break, Spring Break, and Summer unit pre-inspections are complete, accurate, documented, and billed Ensure accurate and detailed notes in taking and completing of service requests by all personnel Resident Relations Maintain positive customer service outlook Manage all resident complaints. Take into consideration resident suggestions for improvement to property and ideas for resident functions Resolve roommate issues and conflicts Promote harmonious relations among residents, staff, campus personnel and surrounding community Ensure all resident complaints are handled appropriately and completely Handle all eviction issues Assist in the formulation of the move-in and move-out plan and carry out the plan thoroughly Plan and follows through with all resident consolidations Assist in the collection of rent from delinquent residents by assisting the Assistant Manager as needed Ensure that all residents are notified of resident functions, building issues, key university happenings, and other urgent and important issues in a timely manner Conduct resident surveys each semester and provide summary of feedback to the Regional Vice President Turnover Meet with vendors three months prior to turn to negotiate bids and sign contracts Complete Turn Spreadsheet with all scheduled work on property during turn Coordinate turn procedures with Maintenance staff to complete the turnover process in a timely manner after move-out Physically walk all units upon move-out to assess damages Create employee work schedule to cover all necessary turn procedures Oversee move-in day process Process all move-out charges with the Assistant Manager General Report all liability and property incidents to Project Manager immediately following an incident. Ensure all Workers' Compensation claims are reported and proper paperwork is completed. Understand and carry out all company standards, policies and procedures in dealing with owners, clients, residents, employees and contractors Complete tasks as assigned by your supervisor Risk Management Identify and correct potential liability issues with both the physical facility and residents Minimize risk exposure and losses Ensure all vendors have the required insurance coverage and certificate before work is performed onsite Have all service contracts reviewed and executed by corporate legal department Ensure all staff members proactively communicate and document safety issues that arise throughout the community The above description is not meant to be all inclusive but does cover many of the duties and responsibilities of the position..... click apply for full job details
Nov 22, 2019
Full time
The Property Manager is the CEO of each property and ultimately accountable for all onsite activities and the properties overall performance. Currently seeking a dynamic, experienced Property Manager to oversee a 700+ bed luxury student-housing in the heart of State College, PA catered to the Pennsylvania State University. The primary focus during the first year within this role will be focused on leasing the bed to budgeted occupancy, building and stabilizing a staff, and preparing for the transition into operations. Ideal candidate will have an equal/balanced skill-set in both Leasing/Marketing and Operations as it will be imperative to the role. In addition, this position will oversee full-time Assistant Property Manager, Leasing & Marketing Manager, Leasing Professional, Maintenance Supervisor, as well as other FT maintenance roles and part-time leasing agents. Prior experience of oversight over similar positions is required. Human Resources Recruit, select, train, motivate, coach, counsel, and discipline onsite personnel Provide clear and detailed directives to all onsite personal personally or through subordinate employees Hold all employees accountable for completing assignments timely and accurately Counsel staff members when employment violation occurs. Sign off on all employee counseling notices Conduct Annual Performance Reviews with all onsite personnel Conduct ongoing training (lease training, Fair Housing, resident issues, professional development, etc.) Supervise the Facilities Manager, Assistant Manager, Leasing Manager and Community Assistants Compile New Hire files with all necessary new hire paperwork completed Ensure that all new employees receive the Campus Acquisitions Employee Handbook and sign all forms at the end of the handbook for HR files Ensure all tax forms and other related payroll documents are completed and provided to the payroll processing company Review and approve all payroll timesheets and submit to the Project Manager/VP Maintain high employee morale at all times and lead by example Review, edit, and provide final approval for the part time employee schedule Accounting and Legal Lead the formulation of the property operating budget Ensure all expenses fall within budget and seek approval for expenses that exceed the budget Ensure all employees are following the purchase order protocol Provide budget variance explanations Perform month-end close out procedures Perform beginning of the month opening procedures Responsible for maintaining required receipts and documentation related to the manager's checking account Ensure all accounting and reports are entirely accurate Ensure all rent collection procedures are executed correctly. Create an annual accounting calendar to set deadlines for AR/AP tasks each month and ensure the Assistant Manager is meeting the deadlines as outlined in the calendar. Meet with the Assistant Manager regarding delinquency at least once a week Responsible for filing (3,5,10) day notices and evictions as necessary Responsible for maintaining a list of edits to the lease contracts for the following pre-leasing year Provide a weekly occupancy report including tenants on notice for non-payment of rent, evictions, skips, and pending evictions for behavioral lease violations Process all invoices in AMSI in accordance with budgeted GL codes Submit new vendor W-9 forms to corporate, if vendor requires one Research Tax ID numbers for end of year 1099 form mailing Familiarity and experience with the State College Borough Authority as well as their leasing requirements with Graduate/Young Professional and Affordably/Inclusionary Housing programs Leasing Create and implement the annual renewal and marketing campaigns in accordance with the marketing budget Oversee and take part in all daily leasing practices and ensure leasing staff at all levels are fully trained in accordance with New Hire Checklist, Training Checklist, Leasing Memo, Sales Handbook, and Fair Housing Customize the leasing directory as necessary and review weekly for accuracy Approve any lease exceptions Recommend approval for any prospects who fail the criminal or credit checks based on error or additional information Lead and assist leasing personnel with completing the sale Conduct weekly inspections of the model units Ensure daily, weekly, and monthly leasing reporting is provided to the Regional Manager accurately and on time Ensure all changes in leasing policies are documented in the leasing memo Create and implement a process for lease files to ensure they are completed thoroughly and accurately within 7 days of the lease execution Marketing and Public Relations Oversee the planning and implementation of the annual renewal leasing campaign Maintain current knowledge of market trends and industry conditions for the area and nationally Verify Market Survey results and submit to Project Manager biweekly Respond to weekly Market Survey requests from numerous competitors to maintain consistency throughout the area Acquire university student enrollment Data List for distribution of advertisements Conduct periodic editing and revisions of marketing materials Order forms and marketing materials as needed Keep knowledge on upcoming University events and plans functions accordingly Create and implement detailed marketing plan and document with the Marketing Calendar Coordinate and organize all large scale resident functions Maintain favorable image and relationship with area residence halls, the University, and apartment communities, neighbors, and city personnel Property and Maintenance Create, modify, and implement security protocol as necessary Review daily security/incident logs and assigns camera viewing to provide video footage as necessary Ensure the community is maintained in pristine conditions at all times Issue notices to tenants for lease violations and or fines Analyze onsite issues and the changing needs of the property and provides suggestions for modified protocol to Project Manager Walk property for any damages or necessary maintenance weekly, and ensure the maintenance and leasing staff is walking the property daily Meet with vendors to receive bids for turn over maintenance Provide feedback and suggestions for capital improvement and renovation decisions Maintain all vendor insurance information in Insurance Log and Insurance Binder Assist maintenance supervisor with all maintenance issues as needed (including contractor and vendor phone calls and followup) Ensure Winter Break, Spring Break, and Summer unit pre-inspections are complete, accurate, documented, and billed Ensure accurate and detailed notes in taking and completing of service requests by all personnel Resident Relations Maintain positive customer service outlook Manage all resident complaints. Take into consideration resident suggestions for improvement to property and ideas for resident functions Resolve roommate issues and conflicts Promote harmonious relations among residents, staff, campus personnel and surrounding community Ensure all resident complaints are handled appropriately and completely Handle all eviction issues Assist in the formulation of the move-in and move-out plan and carry out the plan thoroughly Plan and follows through with all resident consolidations Assist in the collection of rent from delinquent residents by assisting the Assistant Manager as needed Ensure that all residents are notified of resident functions, building issues, key university happenings, and other urgent and important issues in a timely manner Conduct resident surveys each semester and provide summary of feedback to the Regional Vice President Turnover Meet with vendors three months prior to turn to negotiate bids and sign contracts Complete Turn Spreadsheet with all scheduled work on property during turn Coordinate turn procedures with Maintenance staff to complete the turnover process in a timely manner after move-out Physically walk all units upon move-out to assess damages Create employee work schedule to cover all necessary turn procedures Oversee move-in day process Process all move-out charges with the Assistant Manager General Report all liability and property incidents to Project Manager immediately following an incident. Ensure all Workers' Compensation claims are reported and proper paperwork is completed. Understand and carry out all company standards, policies and procedures in dealing with owners, clients, residents, employees and contractors Complete tasks as assigned by your supervisor Risk Management Identify and correct potential liability issues with both the physical facility and residents Minimize risk exposure and losses Ensure all vendors have the required insurance coverage and certificate before work is performed onsite Have all service contracts reviewed and executed by corporate legal department Ensure all staff members proactively communicate and document safety issues that arise throughout the community The above description is not meant to be all inclusive but does cover many of the duties and responsibilities of the position..... click apply for full job details
Commercial Property Manager
Millman Search Group Easton, PA, USA
Commercial Property Manager with a focus on Leasing - Shopping Center - Pennsylvania Area Well-established national commercial real estate company is seeking an experienced Mall Manager/Leasing to oversee a $500,000 sf retail shopping center. The Property Manager will be a key leader for the Property team to exemplify values and achieve the stated business metrics and critical goals of both Company and Property. The Property Manager will help develop and focus each discipline of the team, unleash their potential, and establish a culture of excellence. The Property Manager provides focus to each of these disciplines to achieve the highest net income while ensuring the long-term sustainability and value of the property asset. Job Functions: Participate in the evaluation, planning and execution of enhancement and development projects at the property. Assist in driving strategic and business planning process for the center. Includes creating a unified project vision and key priorities for the Property. Ensure the sound financial administration of the property, including the support of and focus on leasing efforts and revenue generation, as well as expense control. Serve as a leader within the property team. Educate, communicate and mentor all. Consistently follows company procedures relating to late charges, letters of default, tenant inquiries and tenant deliverables & correspondence Review and recommend legal action relating to Property accounts receivable. Monitor monthly financial statements; manage expense variances. Plan and execute approved capital improvement projects. Maintain strong relationships with local businesses, government departments, and community organizations. Establish and maintain positive alliances with retailers to understand their business in order to maximize sales productivity and success. Participate in quarterly and annual income forecasting. Work closely with development personnel for all major projects. Assist in working with city officials to gain approvals from the City Planning and Building Department for all major projects. Maintain a close working relationship with city officials. Administer the company's employee policies and strengthen the company's relationship employees. Maintains employee files. Assist in the training of all employees. Responsible for hiring, training, coaching, development and terminations of personnel. All other duties as assigned. Qualifications Four year college degree preferred or equilivant experience. 2-5 years of property management with leasing experience preferred. Knowledge of commercial real estate which includes understanding to a high level of proficiency finance, leasing, marketing, tenant relations, and construction.
Nov 16, 2019
Full time
Commercial Property Manager with a focus on Leasing - Shopping Center - Pennsylvania Area Well-established national commercial real estate company is seeking an experienced Mall Manager/Leasing to oversee a $500,000 sf retail shopping center. The Property Manager will be a key leader for the Property team to exemplify values and achieve the stated business metrics and critical goals of both Company and Property. The Property Manager will help develop and focus each discipline of the team, unleash their potential, and establish a culture of excellence. The Property Manager provides focus to each of these disciplines to achieve the highest net income while ensuring the long-term sustainability and value of the property asset. Job Functions: Participate in the evaluation, planning and execution of enhancement and development projects at the property. Assist in driving strategic and business planning process for the center. Includes creating a unified project vision and key priorities for the Property. Ensure the sound financial administration of the property, including the support of and focus on leasing efforts and revenue generation, as well as expense control. Serve as a leader within the property team. Educate, communicate and mentor all. Consistently follows company procedures relating to late charges, letters of default, tenant inquiries and tenant deliverables & correspondence Review and recommend legal action relating to Property accounts receivable. Monitor monthly financial statements; manage expense variances. Plan and execute approved capital improvement projects. Maintain strong relationships with local businesses, government departments, and community organizations. Establish and maintain positive alliances with retailers to understand their business in order to maximize sales productivity and success. Participate in quarterly and annual income forecasting. Work closely with development personnel for all major projects. Assist in working with city officials to gain approvals from the City Planning and Building Department for all major projects. Maintain a close working relationship with city officials. Administer the company's employee policies and strengthen the company's relationship employees. Maintains employee files. Assist in the training of all employees. Responsible for hiring, training, coaching, development and terminations of personnel. All other duties as assigned. Qualifications Four year college degree preferred or equilivant experience. 2-5 years of property management with leasing experience preferred. Knowledge of commercial real estate which includes understanding to a high level of proficiency finance, leasing, marketing, tenant relations, and construction.

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